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Acquisitions

Standard Procurement Documents

The following list of MS WORD documents are templates to be customized as needed by each user. They are intended to assist procurement officials in providing a standard document citing a minimum of information.

Planning/Pre-Award

 

Document Name File Name
Competitive Range Document     comprang.dot
OSDBU Clearance Form osdbuclear.dot
Final Proposal Revision fpr.dot
Market Research Checklist     marketer.dot
Request for Procurement Package     reqprpk.dot
Offeror no Longer in Competitive Range  sryltr.dot
Evaluation/Negotiation Letter evalneg.dot
TEP Chairperson Instructions tepchair.dot
TEP Member Instructions tepmemb.dot
SBA 8(a) Offering Letter sbaoff.dot
Justification for Other than Full and Open Competition jofoc.dotx
 Limited Source Justification limitedsource.dot
 Milestone Plan milestoneplan.dotx

 

Award

 

Document Name File Name
Solicitation Award Notice to Unsuccessful Offerors awdnotic.dot
Debriefing of Unsuccessful Offerors debrief.dot
Small Business Intent to Award Letter intawd.dot
Price Negotiation Memorandum/Award Summary pricneg.dot

 

Administration

 

Document Name File Name
Contracting Officer’s Representative Designation Letter CORDesignation.dotx
Location Monitor LocationMonitor.docx
Delegation of Authority to Administrative Contracting Officer delauth.dot
Determination and Findings to Exercise an Option dfopt.dot
Cover Letter for Modifications and Awards cvrltr.dot
Exercise of Option Reminder exopt.dot
Notification of Intent to Exercise Option optnltr.dot
Record of Payments recpmt.xlt
Ratification Letter rat1.dotx
Determination to Ratify ratdet.dotx
Response/Approval of Ratification ratres.dot
Non-Disclosure Agreement ARSNon-Disclosure.dotx

 

Closeout

 

Document Name File Name
Contract Closeout Checklist - Appendix A ContractCloseoutChecklist-AppendixA.docx
COR Closeout Memorandum - Appendix B CORCloseoutMemo-AppendixB.docx
COR Certification - Appendix C CORCertification-AppendixC.docx
Contractor Notification Letter - Appendix D ContractorNotificationLetter-AppendixD.docx
Contract Completion Statement - Appendix E ContractCompletionStatement-AppendixE.docx
Deobligation Memorandum to OCFO - Appendix F DeobligationMemoToOCFO-AppendixF.docx
Release of Claims ReleaseofClaims.docx

 

 

Last Updated: 10/15/2014